PocketReceipt: UK Tax Receipts

PocketReceipt is the receipt scanner, invoice app and mileage tracker built for UK sole traders, freelancers and self employed people. Scan receipts, send invoices and log business miles in one place, with every expense sorted into the right HMRC Self Assessment box.

Take a photo of any receipt and PocketReceipt reads the store, total, date, VAT and category for you. Smart warnings flag duplicates, capital items and missing VAT details before you save, so your bookkeeping stays clean all year.

Making Tax Digital? From April 2026, sole traders with qualifying income over £50,000 send 4 quarterly updates, plus their annual tax return, using MTD software or an accountant. PocketReceipt creates the records those updates are built from, grouped by tax quarter.

RECEIPT SCANNER
• Reads store, total, date, VAT and category from any UK receipt
• Import PDF receipts and invoices up to 5 pages each, every page read
• 11 built in data quality checks run before every save

INVOICE APP
• Create and send PDF invoices with your own logo
• Bill by hours, days, quantity or fixed price
• VAT applied automatically based on your registration status
• Paid invoices flow into your income and tax forecast

MILEAGE TRACKER
• Log business trips with GPS or manual entry
• HMRC AMAP rates (55p for the first 10,000 miles, 25p above) calculated automatically
• Track each vehicle with AMAP or the actual cost method
• Export a full mileage log for your tax return

CIS FOR CONSTRUCTION
• Track CIS deductions at 20%, 30% or gross payment
• See your running CIS balance against your tax bill

TAX FORECAST
• Real time estimate of your Income Tax and National Insurance

WORK WITH YOUR ACCOUNTANT
• Create a secure 6 digit code in the app and give it to your accountant
• They see your receipts, mileage and quarterly records on the PocketReceipt Accountant Dashboard, at no charge to them
• They can correct categories, request documents and review each quarter
• You stay in control: switch access off or unlink at any time

EXPORTS AND REPORTS (trial and paid plans)
• CSV and PDF exports mapped to SA103F boxes
• Quarterly breakdown with HMRC tax summaries
• Your accountant can export to Xero, FreeAgent, QuickBooks, Sage and 6 more from their dashboard

PRIVACY AND SECURITY
• Local first: your data stays on your device by default
• Optional cloud backup, encrypted in transit and stored securely
• UK GDPR compliant. ICO registered.
• We never sell your data or share it with third parties

ENTRY PLAN (NO COST)
• 10 receipt scans per month
• Unlimited manual entry and mileage tracking
• Smart warnings and tax forecast
• No credit card required

ESSENTIAL
• 50 receipt scans per month
• Invoicing with your own logo (PDF, VAT and CIS aware)
• PDF receipt import (up to 5 pages, one scan per import)
• Receipt CSV export and a PDF tax report for your accountant
• Mileage Logbook Pro and Mileage CSV export
• Backup and restore of your records (not receipt images)
• £4.99/month, renews automatical